Privacy Policy

Who we are

Our website address is:

What personal data we collect and why we collect it


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

Contact forms attract a lot of spam and vulnerability attacks, and require security checks with every plug-in update. Therefore, because of the possible vulnerability in using plug-ins to generate contact forms, we have decided not to use any on our website. All contact with us is done via traditional e-mail. The only time you will see a form will be if you leave a comment on one of our posts.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.


We do not use any analytics tracking e.g. Google Analytics. We may implement this at a future date and we will, of course, notify site visitors appropriately.

Who we share your data with

As we do not collect any analytics data, we cannot share it with anyone. However, if you leave a comment on one of our posts, the comment and its metadata are retained indefinitely and are publicly viewable.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Our website administrators can also see and edit that information. At the moment, however, we do not allow site registration i.e. the only registered users on our site are ourselves.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service. We currently use Akismet: Spam Protection for WordPress ( Their privacy policy can be viewed at

Your contact information

Any enquiries regarding any aspect of this website can be directed to Kotatsu Festival is registered as a non-profit organisation in the UK, with its offices based at 21 Coronation Street, Trethomas, Caerphilly, Wales, UK, CF83 8DL.

Additional information

How we protect your data

As our website is based on the popular CMS WordPress, we are sure to install the latest versions, security patches etc for WordPress. By keeping additional plugins to a minimum also makes it easier for us to ensure they are kept up-to-date and secured against their latest vulnerabilities.

What data breach procedures we have in place

As mentioned above, we currently only store username, email and ip address for people that have commented on one of our posts. We do not ask for, nor store, any other information from your website visit. This way we can keep any data breach implications to an absolute minimum.

What third parties we receive data from

None. We do not carry any ads on our site and therefore we have no need to know who you are. If this changes in the future, we will be sure to get your acceptance of any targeted advertising.

What automated decision making and/or profiling we do with user data

None. Our website should appear the same to any visitor and is not customised based on who you are in any way. The only differences you may notice is slight design discrepancies between different browsers.

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